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Using PDFMaker to convert Microsoft Office Documents to PDF with Adobe Acrobat

PDFMaker is an Acrobat feature that works within business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in these application.

PDFMaker allows documents created in Microsoft Office to be converted to Adobe PDF files with a single click. More options are available than when using the PDF printer — for example bookmarks and hyperlinks can be added and PDFs that can be read by screen readers can be created.

When Acrobat is installed, it identifies any third-party applications on your computer that can use PDFMaker, and then installs the necessary files into those applications to allow them to convert files to PDF files.

If you install an application after installing Acrobat, the necessary PDFMaker files will also be automatically installed.

The PDFMaker plugin adds a toolbar and an Adobe PDF menu or a PDF ribbon to Microsoft Office applications.

Converting a Microsoft Office file to PDF file

With the file open in the original Microsoft Office application

• (Office 2007/2010) In the Acrobat ribbon, click Preferences.
• (All other applications, eg 2003) Select Adobe PDF > Change Conversion Settings to change the conversion settings.

(Excel only) To convert all worksheets in an Excel file,

• (Excel 2007/2010) click the Create PDF button in the Acrobat ribbon, then in the next window (Acrobat PDFMaker) you can select Entire Workbook or a specific workbook.
• (Excel 2003) choose Adobe PDF > Convert Entire Workbook, otherwise only the current sheet will be converted to PDF. You can also select cells to convert only those cells to PDF.

Use one of the following methods:

• Click on the Convert To Adobe PDF button. For Microsoft Office 2007 or 2010 applications, click the Create PDF button on the Acrobat ribbon.
• Choose Adobe PDF > Convert To Adobe PDF And Email. For Microsoft Office 2007 or 2010 applications, click the Create And Attach To Email button on the Acrobat ribbon. When the conversion is finished, a blank message with the new PDF included as an attachment automatically opens in your default email application.
• Click on the Convert To Adobe PDF and Send For Review button to create a PDF file and begin a shared review.

Learn more by registering into the Adobe Acrobat for Business, 1-day training course delivered by Alpha Computer Consultants www.alphacc.com.au.