Topic 1 The InCopy Interface

Topic Objectives
The InCopy work area
Working with toolbars
Working with palettes
Customizing the workspace
Viewing stories
Switching between Galley, Story, or Layout views
Using Galley view
Setting Galley and Story view display preferences
Using Layout view
Zooming in or out
Fitting the page, spread or pasteboard in the active window

Moving through a story
Moving to another page in Layout view
Jumping to position markers
Recovering documents after system failures
Undoing mistakes
Setting general preferences
Setting default settings for all new documents
Restoring all preferences and default settings
Topic Summary
Topic Review

Topic 2 Creating, Opening, Placing, and Importing Documents

Topic Objectives
Creating the content entirely in InCopy
Creating a stand-alone InCopy document
Opening a stand-alone document
Changing document settings
Saving documents
An overview of file types
Exporting InCopy documents
Setting the measurement units
Setting up a baseline grid
Showing or hiding the grids

Using ruler guides
Adding text
Placing text
Document formatting and styles
Setting Microsoft Word and RTF import option
Text file import options
Microsoft Excel import options
Topic Summary
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Topic 3 Character and Paragraph Formatting

Topic Objectives
Selecting text
Transposing characters
Applying a font
Specifying type size
Specifying leading
Kerning and tracking
Vertical and horizontal scaling
Baseline Shift
Skewing type
Superscript and subscript
Underline and strikethrough
Small Caps and All Caps

The Change Case command
Hidden characters
Paragraph formatting
Paragraph alignment
Indenting paragraphs
Space above or below paragraphs
Drop caps
Hyphenation
Aligning paragraphs to the baseline grid
Topic Summary
Topic Review

Topic 4 Tabs

Topic Objectives
Tabs
Applying tabs
Tab leaders

Setting a right indent tab
Topic Summary
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Topic 5 Bullets and Numbered Lists

Topic Objectives
Bullets and numbered lists
Formatting bulleted and numbered lists
Adding a bullet character
Numbered list options
Paragraph styles with bullets or numbering

Converting bullets or numbers to text
Topic Summary
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Topic 6 Hyphenation, Justification and Paragraph Composition

Topic Objectives
Hyphenation
Controlling spacing in justified text

Paragraph composition
Topic Summary
Topic Review

Topic 7 Glyphs, special characters and finding and changing text

Topic Objectives
Inserting glyphs
Using special characters

Finding and changing text
Topic Summary
Topic Review

Topic 8 Paragraph and Characters Styles

Topic Objectives
Using styles
The Paragraph and Character Styles palettes
Creating styles “by example”
Applying paragraph and character styles
Editing styles
Redefining a style from selected text

Importing styles from another document
Clearing style overrides
Deleting paragraph and character styles
Topic Summary
Topic Review

Topic 9 Automating InCopy using Text Macros

Topic Objectives
Creating a text macro
Working with text macros
Inserting macro text automatically

Inserting macro text
Swapping text with macro text
Topic Summary
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Topic 10 Tracking changes

Topic Objectives
Tracking changes
Turning track changes on
Showing or hiding changes
Turning change tracking off
Displaying change information in the Change Info palette

Accepting and rejecting changes
Accepting or rejecting all changes without reviewing
Setting change-tracking preferences
Changing the user name and colour
Topic Summary
Topic Review

Topic 11 Editorial Notes

Topic Objectives
Editorial notes
The Notes palette
Using Notes Mode
Adding a note
Converting text to a note
Converting notes to text
Navigating between notes
Splitting a note

Expanding or collapsing notes
Selecting and opening a note in Layout view
Working with notes
Printing and exporting notes
Setting note preferences
Topic Summary
Topic Review

Topic 12 Copyfitting Text

Topic Objectives
Copyfitting text
Customizing Copyfit Info settings
Editing overset text

Showing or hiding the depth ruler
Topic Summary
Topic Review

Topic 13 Checking spelling and using the Thesaurus palette

Topic Objectives
Checking spelling
Using dynamic spelling
Automatically correcting spelling
Adding words to a dictionary
Creating user dictionaries
Importing word lists into an InCopy dictionary
Exporting word lists
Setting spelling preferences
Using the thesaurus

Looking up a word that is visible in the document window
Looking up a word not visible in the document window
Looking up a word again
Inserting a word from the Thesaurus palette
Topic Summary
Topic Review

Topic 14 Footnotes

Topic Objectives
Creating a footnote
Changing footnote numbering and layout
Options for footnote numbering and formatting

Options for Footnote layout
Deleting footnotes
Tips for using footnotes
Topic Summary
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Topic 15 Tables

Topic Objectives
About tables in InCopy
Creating a table
Entering text in a table
Navigating in a table
Converting text into a table
Converting a table to text
Importing Microsoft Office tables
Selecting cells

Inserting rows and columns
Deleting rows and columns
Merging cells
Table headers and footers
Resizing tables
Applying a border to a table
Adding stroke and fill colour to cells
Topic Summary
Topic Review

Topic 16 Working with Graphics

Topic Objectives
Importing graphics
Placing a graphic in a frame
Pasting a graphic into a frame
Creating an inline graphic
Scaling a graphic

Fitting a graphic to its frame
The Links palette
Replacing and relinking links
Editing a link
Topic Summary
Topic Review

Topic 17 Integrating InCopy and InDesign

Topic Objectives
The InCopy and InDesign workflow
Methods of working on content in InCopy
Linked documents
Working with multistory files

Sharing content among users
An example of a basic workflow
Setting up user names
Topic Summary
Topic Review

Topic 18 Working in InCopy as a designer

Topic Objectives
Exporting content from InDesign
About assignment files
Creating assignments and adding content (InDesign only)
Assignment file options (InDesign only)
Adding content to existing assignments (InDesign only)
Moving content between assignments (InDesign only)
Exporting content as separate InCopy files (InDesign only)
Workflow icons
The InDesign Assignments palette

Checking out content in InDesign
Updating assignment files (InDesign)
Updating content files
Removing content from assignments (InDesign)
Deleting assignments and their contents (InDesign)
Checking in managed content (InDesign)
Saving changes (InDesign)
Topic Summary
Topic Review

Topic 19 Working in InCopy as an editor

Topic Objectives
Opening shared content
The InCopy Assignments palette
Workflow icons
Checking out content in InCopy
Opening managed files (InCopy)
Checking in managed content (InCopy)

Updating content files (InCopy)
Saving changes (InCopy)
Updating the InDesign layout (InCopy)
Topic Summary
Topic Review

Appendix A Extending InCopy:Plugins and Other Resources

Appendix B Keyboard Shortcuts

Appendix C Customizing InCopy’s Keyboard Shortcuts